Pleexy enables you to manage your Asana tasks from Google Tasks and keep them in sync so that the information is the same on both ends. With Pleexy you can:
Create Google Tasks based on tasks and subtask items in Asana.
Update task details
Update task status
If you want to set this up just follow these steps:
Go to your dashboard in Pleexy
Select "Create a connection"
Choose Asana
Once you've created the connection you'll go to a configuration process where you can customize Pleexy’s settings to integrate Asana and Google Tasks exactly the way you want.
1. Introduction
On this page, you can customize the connection's name as well as general settings for your connection.
2. Source settings
Source settings let you configure how Pleexy syncs to-do's from Asana. The to-do's that meet the search criteria are the ones created in Google Tasks. Pleexy combines your settings for these six filters:
from organizations
Choose the organization(s) you want to sync your to-dos from
from teams
Choose the team(s) you want to sync your to-dos from.
from projects
Choose the project(s) you want to sync your to-dos from.
from sections
Choose the section(s) you want to sync your to-dos from.
from assigned to
Sync tasks assigned only to you or tasks assigned to anyone.
date
Pleexy can also ignore Asana tasks that you consider out-of-date. If you enter ‘60’ in the "and ignore not changed for ___ days" field, Pleexy will ignore Asana tasks that haven’t been updated in the last 60 days. The default is 45 days.
For example:
If you choose the Alpha Company organization, Development team, December 2018 project, and Backend section, plus tasks assigned only to you that have been updated within the last 30 days, Pleexy will search for tasks that meet all six requirements:
In the organization Alpha Company
+ Located in team Development
+ Located in project December 2018
+ Located in section Backend
+ Assigned only to you
+ Updated within the last 30 days
3. Destination settings
You have two destination options:
Put all tasks in one Google Tasks list
Create all the tasks in the same Google Tasks list. Click the arrow-down icon to select which list to use.
Note: If you want Pleexy to create tasks in a new list, log in to your Google Tasks account and create the new list there. Back in your Pleexy settings, click Refresh to update the list.
Create tasks in multiple lists in Google Tasks
Create tasks from each Asana project in separate Google Tasks lists.
You can read this article for more details about how Pleexy creates multiple lists in the destination
Note: If a list with the same name already exists in the root list you select, Pleexy will use it instead of creating a new list. This way, Pleexy can combine tasks from different source services in the same list. For example, Pleexy will create tasks from a “Development” notebook in Evernote, a “Development” board in Trello, and a “Development” list in Asana in a single list in Google Tasks.
4. Settings
In Task Settings, you can specify how Pleexy creates, names, and synchronizes tasks and task attributes.
Edit Task Title Template:
For Asana integrations, eight elements are available for task names: {title}, {project}, {workspace}, {team}, {section}, {assignee}, {due_date}, and {project_type}.
As you change your task title template, Pleexy shows how your changes will look in a live example under the template field. You can combine the macro elements however you want, as long as you get the formatting correct.
Here are some ideas:
{title} from {project} in the {workspace} workspace
{due_date} - {project}: {title}
Note: If you manually edit a task title in Google Tasks, Pleexy won’t update or change your edited title.
Synchronize Due date:
There are four options for how Pleexy handles your changes to task due dates:
From Asana to Google Tasks only:
when the due date changes in Asana, change it in Google Tasks
Both in Asana and Google Tasks:
when the due date changes in one place, change it in the other
From Google Tasks to Asana only:
when the due date changes in Google Tasks, change it in Asana
Do not sync:
do not synchronize due dates between Google Tasks and Asana
Add Task Description:
Sync the task's description from Asana to Google Tasks
Track Task Completion:
Finally, you can customize which Asana lists Pleexy should consider completed:
Do not track tasks completeness:
Pleexy will not assume that any tasks are completed
Task is marked as completed:
Pleexy will assume that only tasks marked are completed are actually completed
Last on the board:
Pleexy will assume that tasks in the last list of a board are completed
5. Sync Options
Pleexy lets you control what happens when you change, complete, or delete tasks in Asana or Google Tasks - both sides of the integration!
From Asana to Google Tasks
Tell Pleexy what should happen in Google Tasks when you delete or complete a task in Asana. Click the drop-down to select one option:
Delete task:
Enable the option if you want Pleexy to delete the task in Google Tasks if it's deleted in Asana.
Complete task:
Enable the option if you want Pleexy to complete the task in Google Tasks when it's completed in Asana.
Do not touch task:
Pleexy will leave the corresponding task in Google Tasks
Note: If you selected Do not track tasks completeness in your Destination settings, you will not have this option.
From Google Tasks to Asana
Specify what should happen in Asana when you complete a task in Google Tasks. Click the drop-down menu to select one option:
Complete card:
Pleexy will complete the corresponding task in Asana
Do not touch card:
Pleexy will leave the corresponding task in Asana
Note: If you selected Do not track tasks completeness in your Destination settings, you will not have this option.
Those are your options for integrating Asana with your Google Tasks! Don’t forget to scroll down and click Save Changes when you’re finished customizing.
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