Pleexy’s 2-way task synchronization between Notion and Todoist is designed to help you streamline your workflow, ensuring that tasks stay up-to-date in both platforms, no matter where they are created. Whether you're a Notion enthusiast or a Todoist power user, Pleexy lets you manage all your tasks from one single source of truth. Here’s how it works!
What is 2-way task creation?
2-way task creation means that tasks created in either Notion or Todoist are automatically synced between the two platforms. When you create a task in Notion, it will appear in Todoist, and vice versa. Any updates, completions, or changes to tasks will also be reflected across both platforms in real-time. This allows you to consolidate your tasks and avoid switching between tools to manually update task lists, maximizing your efficiency.
How it works
Connect Your Notion and Todoist Accounts via Pleexy
Log in to Pleexy with the Todoist account you want to use.
Create a connection with Notion.
Select the database and projects (if you use them) from Notion that you want to connect
Select the Todoist projects that you want to sync
Save your connection!
After connecting, Pleexy will create tasks in either Notion or Todoist depending on the sync settings you choose.
Task Creation in Notion
When you create a new page in your selected Notion database, Pleexy will automatically push this task to your designated Todoist project.
For example, if you have a Notion database called “Work Tasks” and create a new page, Pleexy will mirror this task into your Todoist “Work” project. Any edits made in Notion (task title changes, due dates, or priorities) will automatically sync to Todoist.
If you want to learn more about this, please check this article.
Task Creation in Todoist
Similarly, when you create a new task in Todoist, Pleexy will instantly create a corresponding task in your selected Notion database.
For instance, if you add a task under “Personal” in Todoist, the task will show up in your “Personal” project, in your database in Notion. As you update or complete tasks in Todoist, those changes will reflect in Notion, ensuring your Notion page is always up-to-date.
Real-Time Updates and Completion Syncing
Tasks are sync in real-time* between Notion and Todoist, meaning if you complete a task in either tool, it will automatically be marked as complete in the other.
This also works for any task updates. Change a due date in Notion? It will automatically update in Todoist.
Because of the way Notion's API work, it might take longer for changes to be processed.
Key Benefits of 2-Way Syncing with Pleexy
Enhance productivity and stay organized with Pleexy by keeping both Notion and Todoist in sync without manual duplication of tasks.
Set it and forget it tool: Once set up, Pleexy automatically manages the synchronization of tasks in the background.
Maximize your efficiency by consolidating all your tasks across both platforms.
Manage all your tasks from one single source of truth, whether you prefer using Notion or Todoist for specific workflows.
Customizing Your 2-Way Sync
Pleexy gives you full control over how tasks are synced between Notion and Todoist. You can customize the following:
Task filters: Only sync tasks that meet certain criteria, such as specific labels or projects.
Sync properties: Choose whether to sync due dates, labels, priority or description between the two platforms or leave them unsynced if your workflows differ.
How to set it up
Create a Notion connection as you normally would. If you need guidance, follow this article for ste-by-step instructions).
Enable the 2-way sync: In the final step of the setup flow, toggle the switch "Create tasks from Todoist to Notion" to ON.
Syncing behavior: Once enabled, any values and properties you applied from Notion to Todoist will also sync from Todoist to Notion, ensuring seamless 2-way sync. The projects you choose to sync in Todoist will automatically mirror back to Notion for a consistent task flow across both platforms.
Filtering tasks: You have the flexibility to choose whether to sync tasks with specific labels, or include all tasks.
Task deletion sync: You can also configure Pleexy to delete tasks in both platforms when you remove them from one, keeping your workflow clean and consistent.
Things to Watch Out For
Pleexy can't move tasks between projects in Notion. So, if you sync a task from Notion to Todoist and then move it to a different project in Todoist, the task will stay in the same project in Notion. But don't worry—everything else will still stay synced, and other updates will show up!
If you create a task from Todoist to Notion and then move it in Todoist to a project that Pleexy isn’t syncing, the task will be deleted in Notion. So, be sure to keep synced tasks in connected projects to avoid this!
Conclusion
Pleexy’s 2-way sync between Notion and Todoist is an efficient solution for users who want to seamlessly manage tasks across both platforms. With tasks automatically created and updated in real time, you’ll enhance your productivity and stay organized with Pleexy, making it the perfect productivity tool for busy professionals.
Set it up once and let Pleexy do the rest! Consolidate your tasks and streamline your workflow today.